Operations & Project Coordinator – Architectural Design Firm

We are looking for a highly organized, proactive Operations & Project Coordinator to help manage the day-to-day operations of our Architectural/Interior Design firm and keep the many moving pieces of our projects, team, clients, vendors, and administrative work organized and moving forward. We are looking for someone who is exceptionally good at organizing, coordinating, communicating, following up, and getting things done. The ideal person is someone who takes ownership of a task rather than simply completing one step and waiting for further direction. You should be comfortable keeping track of many different priorities, following up with people when needed, identifying items that require attention, and making sure things don't fall through the cracks. This is a remote position, but we are looking for someone located in Ontario or within the Eastern Time Zone in Canada or the United States who is available during our regular business hours. Someone who is in Muskoka, or within a 2hr driving distance is strongly preferred. ----- What You'll Do: Your responsibilities will vary from day to day and will include a combination of business operations, project coordination, executive assistance, client administration, and general administrative support. - Email & Communication Management - Team & Task Coordination - Vendor, Trade & Procurement Coordination - Client Administration - Business Operations & Systems - Executive & Administrative Support Because we are a small and growing firm, the role will naturally evolve. We are looking for someone who enjoys variety and is comfortable jumping between different types of tasks depending on what needs attention that day. The most important qualities for this position are organization, initiative, communication, judgment, and follow-through.